A packing slip template is the layout that decides whether the person closing the box can verify the contents at a glance. The library below covers the three layouts that cover nearly every small-seller workflow, plus the field structure they all share.
The shared field structure
Every template in the library uses the same backbone: header (your business name, order number, order date), ship-to block (recipient and full address), line items (SKU, product name, quantity, optional variant or bin), and an optional notes block that prints only when there is something to say. Prices are deliberately absent — that is the invoice’s job. The full field-by-field breakdown lives on the packing slip template page.
Template 1 — Full-page slip (A4 / US Letter)
The default choice. One page per order with generous spacing for the tick-off column, printed from any spreadsheet or straight from the generator. Best for gift-heavy shops, fragile goods that need handling notes, and anyone without a label printer.
- Paper: A4 or US Letter, portrait.
- Carries: header, ship-to, all line items, notes, return instructions.
- Print tip: set browser scale to 100% and turn off headers/footers so the last line item is not clipped.
Template 2 — Thermal label (4 × 6 inch)
The volume choice. One label per order from a thermal printer, often merged with or placed next to the carrier label. Best for high-volume sellers and anyone shipping dozens of same-size parcels a week.
- Paper: 4 × 6 inch direct-thermal labels.
- Carries: a trimmed header, ship-to, line items with quantities. Notes only when short.
- Print tip: choose the label size in the print dialog before printing and keep a 4 mm safe margin; drop the font one step instead of shrinking margins.
Template 3 — Multi-parcel slip
The corner-case choice for orders that ship in more than one box. Adds a package count (“package 2 of 3”) and a per-package item split so a receiver never mistakes a two-box order for a shortage. Best for furniture, wholesale, and bulk reshipments.
- Paper: A4/Letter, one page per package.
- Carries: the standard slip fields plus package index, package count, and the items assigned to this package.
- Print tip: verify the per-package totals sum to the order total before sealing — that check is the whole point of the layout.
Download the starter template
All three layouts are built from the same field structure, so one CSV gets you started: open it in Excel, Numbers, Google Sheets, or LibreOffice and replace the three sample rows with a real order.
15 columns · order, ship-to, line item, bin, and note fields · no real customer data
When a template stops being enough
Templates fill one slip at a time. The break-even is around twenty orders in a single packing session: above that, grouping rows by order and repeating address blocks by hand becomes the work itself. Upload the same CSV structure to the bulk packing slip generator and it produces one slip per order in any of the three layouts, plus a consolidated pick list for the walk around the shelves — free, in the browser, with the CSV never uploaded.